Dated April 2001 Amended October 2011
The club shall be known as PaddlePlus, hereinafter referred to as “the Club”.
The purposes of the Club are to promote and provide facilities for the amateur sport of canoeing and adventurous outdoor pursuits in Leicester and district and community participation in the same.
Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
- The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
- The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.
- Membership of the club shall be divided into two categories:
- INDIVIDUAL MEMBERSHIP, anyone over the age of six years. Individual membership shall further be divided in to:
- JUNIOR NON VOTING under 14. (Juniors under 14 are expected to have a parent or guardian in attendance.)
- JUNIOR MEMBERSHIP 14 yr -18 yrs.
- ADULT MEMBERSHIP 18 yrs. and over.
- FAMILY MEMBERSHIP
- Comprised of up to 2 Adults and up to 3 Juniors.
The Committee will be empowered to set the scale of fees charged by the Club.
3. PROPERTY & FUNDS
- The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the club.
- The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
- The Club may also in connection with the sports purposes of the Club:
- Sell and supply food, drink and related sports clothing and equipment;
- Employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
- Pay for reasonable hospitality for visiting teams and guests;
- Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
- The Committee will have due regard to the law on disability discrimination and child protection.
4. WINDING UP
- The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
- The Committee will then be responsible for the orderly winding up of the Club’s affairs.
- After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
- to another Club with similar sports purposes which is a registered charity and/or
- to another Club with similar sports purposes which is a registered CASC and/or
- to the Club’s governing body for use by them for related community sports.
Where there is any conflict between any of the above Rules (“key Rules”) and any other rule or rules the key Rule(s) will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)
- The club shall be administered by a management committee, which shall consist of;
- 4 Honarary Officers. Chairman, Vice Chairman, Secretary, Treasurer
- 9 Members who may be allocated titles: e.g. Coaching coordinator, Social secretary, Editor, Safety Adviser, Webmaster etc, Consisting of:
- 2 Junior members (given full voting rights irrespective of age)
- 6 other members
- The manager of the Outdoor Pursuits Centre or their representative (ex-officio)
- The Management committee shall have the power to co-opt any members (who have voting rights) during the year.
- A quorum of the management committee shall be two Honorary Officers and four other members of the Committee.
- The honorary officers shall be elected from those who hold Membership, who must previously have served on the committee excepting when no such ex-committee member can be found to hold such office.
7. TENURE OF MEMBERSHIP OF THE MANAGEMENT COMMITTEE
The Chairman, Vice-Chairman, Secretary and Treasurer and committee members shall be elected to hold office for a period of one year and retire at the end of this period, but are eligible for re-election for a further term of office.
Voting at committee meetings shall be by simple majority. The Chairman, or in his absence the Vice-Chairman, shall have only a casting vote. In the Chairman’s presence the Vice-Chairman will be entitled to have a normal vote.
9. MEETINGS OF THE COMMITTEE
Committee members and Honorary Officers shall meet as necessary but not less than four times per year. Any four members of the committee may call a meeting of the committee.
- The financial year shall close 31st August each year and the annual Statement of Accounts shall be prepared by the Honorary Treasurer and be independently audited before being presented at the Annual General Meeting.
- The signatures of two of the Honorary Officers to be on all cheques.
11. ANNUAL GENERAL MEETING
- The Annual General Meeting shall be held during the month of September each year to transact the following business:
- Approve the minutes of the previous AGM
- Chairman’s report.
- Treasurer’s report.
- Secretary’s report.
- Election of Officers and Committee members.
- Nominations for Office and Notices of Motion for inclusion on the Agenda must be received by the Honorary Secretary at least twenty-one days before the AGM.
- The date of the AGM to be circulated to all members at least twenty-eight days before the meeting.
12. EXTRA-ORDINARY MEETINGS
The Honorary Secretary may convene an extraordinary Meeting at any time on the instructions of the Committee or on the receipt of a request under the signature of not less than six members. At least fourteen days notice shall be given of every Extra-ordinary meeting.
13. VOTING AT GENERAL MEETINGS
- Voting at the Annual General Meeting and any Extra-ordinary meeting shall be by simply majority, indicated by a show of hands.
- Each Honorary Officer and each Committee member shall have one vote.
- Each member present shall have one vote. (excluding under 14’s who are not on the committee)
- The Committee shall consist of the Chairman, Vice-Chairman, Secretary. Treasurer, two junior members and six other members.
14. MANAGEMENT POWERS
The Management Committee shall have the power to deal with any business not legislated for in this Constitution.
The Management Committee shall be empowered to make any rule considered necessary for the running of the club provided that:
- All members to whom such a rule shall apply will receive two weeks written notice of the rule or any change before it can apply to them.
- Every such rule shall cease to have effect from the end of the first General Meeting following the introduction of that rule, unless it is ratified by a straightforward vote in its favour by members present entitled to vote.
14. AMENDMENTS TO THE CONSTITUTION
Amendments to the constitution shall only be made at an extraordinary meeting by the consent of two thirds of the members present entitled to vote, and provided that over 20% of such members are present. Any such proposed amendment shall be made known the following way:
- Six weeks notice of any proposed amendment in writing together with the names of the proposer and the seconder shall be given to the Secretary.
- The Secretary shall give two weeks written notice as above to all members with voting rights.
Each case to be considered on its merits as it arises, by a meeting of the committee.
16. SOCIAL MEMBERSHIP
There will be a fee for social membership for non-active paddlers.
17. JOINING FEE
There will be a joining fee for new members and for current members who allow their membership to lapse - to be paid at the point of joining for the former and renewal (if late) for the latter.